Are you a collaborative leader with strong communication and organizational skills? We're looking for a strategic thinker and consensus builder to manage major business line development programs and/or projects related to the Aviation Capital Improvement Program and/or Operational business line development. This position will serve as Aviation point of contact and programmatic clearing house to the pipeline and/or portfolio of projects, focused on scope and budget development, project triggering and prioritization in meeting business line and organizational strategic goals and objectives. If you enjoy looking at the big picture and discovering the possibilities of what can be, then this may be the job for you!
At the Port, we value equity and inclusion, and we're committed to hiring people equally invested in these pursuits. We do this because we understand both our organization and the people we serve will benefit from the contributions and efforts of a diverse workforce.
SUMMARY OF ESSENTIAL RESPONSIBILITIES:
Capital Program Management: Coordinate the development and management of a program of related projects directed toward Aviation business line strategic goals and objectives within the overall Aviation Capital Improvement Program (CIP).
Maintain alignment and make recommendations to modify program to enhance effectiveness toward the business line intent.
Compile and analyze asset related data, formulating and recommending sustainable and equitable solutions to address business needs.
Provide technical advice to business line managers and Aviation management based upon creating and maintaining a holistic view of the business line assets and their relative condition and importance to the strategic goals.
Project Development: Collaborate with aviation sponsors, stakeholders, and management in conjunction with the Capital Program.
Prepare project charters, business cases, cost benefit assessments and high level cost estimates for securing management approval and funding of proposed projects that address identified business needs.
Lead studies and other efforts to develop project concepts and scopes.
Prepare proposals and project plans:
Investigate project funding alternatives;
Solicit various third parties (including but not limited to local, state and federal agencies) to obtain funding sources, prepare capital project funding requests, and present competitive projects through prioritization, selection, and approval processes;
Communicate with diverse groups (airlines, Federal Aviation Administration (FAA), etc.) on project proposals, provide information and recommendations, or seek concurrence;
Lead proposed projects through to the completion of project initiation phase.
FAA Aviation Capital Improvement Program (ACIP) Development and Management: Work with sponsors, business lines, finance, and the FAA liaison in development and maintenance of FAA ACIP.
Provide oversite for the ACIP project list and sequencing of eligible projects.
Monitor issues involving the FAA that could impact airport projects including environmental issues and their effect on FAA funded project schedules.
Identify any potential conflicts between the Port and FAA on ACIP funding and facilitate their resolution in a timely fashion.
Monitor progress of FAA funded projects to ensure timelines are met to receive funding as planned.
Project Lead: Aviation representative during the design and build phases of project delivery. Provide lead functions as determined to:
Keep abreast of overall project cost and budget increases or changes in work scope in an effort to disseminate program impacts;
Review plans, specifications, and other documents and provide feedback;
Participate in developing recommendations and Project Change Requests when adjustments to scope, schedule, or budget are required;
Assure internal and external communication and coordination occur with client and stakeholders;
Take part in project related discussions with FAA and other public agencies as needed;
Engage in or support public outreach as required;
Manage the transition of a new asset created by the project to day-to-day operations.
Project Management: Develop and manage programs and projects that improve Port facilities, systems, and associated assets.
Provide project management support for assigned aviation related projects;
Manage outside consultants and contractors as necessary; coordinate staff resources and ensure projects are completed within scope, budget, and time constraints;
Provide approval for final project acceptance.
Project Development Tool Creation and Maintenance: Lead or support the development and maintenance tools that support Project Development tasks such as the Project Development Handbook, Project GIS functions, Pavement Management Tools and others as needed.
Bachelor's degree in a related field such as engineering, transportation or planning is preferred; or the equivalent combination of education and/or relevant experience is required.
Minimum of five (5) years’ experience in management of capital projects as a program or project lead is required.
Advanced knowledge of project delivery methodologies, including how project plans, designs, specifications and related documentation are prepared is required.
Familiarity with one or more of the following is preferred:
Public contracting procedures;
Programs and/or projects requiring knowledge of multiple disciplines such as maintenance, operations, planning, engineering, construction, environmental, and safety;
Basic construction techniques;
Pavement management principles.
Advanced proficiency with MS Office suite, including currently used spreadsheet applications is required.
Valid driver’s license is preferred.
Ability to obtain and maintain security clearance for access to secure areas of the Port's facilities is required.
SKILLS AND ABILITIES:
Business savvy with the ability to identify risks and formulate risk mitigation strategies.
Able to coordinate and prioritize multiple activities and understand/manage dependencies.
Demonstrated ability to organize multiple types of data and information.
Skilled at communication management and team and group facilitation.
Strong collaborator with peers and team members.
Able to organize and manage ambiguity while maintaining strategic thinking in alignment with the big picture.
Experienced at determining, leading, working and negotiating with internal and external stakeholders to define a project and present various types of information to diverse audiences.
Demonstrated ability to create and use spread sheets for data analysis and reporting.
Skilled at performing high volume, detailed data entry and retrieval with accuracy.
Promotes safety as a guiding principle and a regular practice in accomplishing work; focuses on safety improvements and complies with safety and health policies and procedures.
Proven team player who shows the utmost respect for others.
Learn and understand FAA processes for grant funding, division organizations, air space issues, and guidance circulars and apply knowledge to relationship building and coordination with the FAA;
Read and understand complex engineering drawings and plans;
Learn and retain applicable legal statutes and required state forms;
Manage complex budget and accounting systems;
Balance priorities with heavy workload and multiple clients;
Document technical information;
Apply basic principles, practices, standards and methodologies relating to estimating, budget development and resource forecasting;
Influence and make decisions in the absence of specific direction;
Organize and prioritize workload to meet changing priorities, deadlines and frequent interruptions;
Communicate effectively with stakeholders and resolve issues in a timely manner;
Liaise between the strategic business line and the technical project team to ensure the success of the project in support of the capital program and outlay;
Demonstrate commitment to valuing differences among individuals and passion for being inclusive.
Diversity and Inclusion: At the Port, we don't just accept difference; we value and support it to create a culture of inclusiveness and fun. We are proud to be an Equal Opportunity Employer.
EEO/Affirmative Action Policy Statement: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination and affirmative action.
Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veterans preference for this job, please provide the qualifying documents as instructed during the application process.
Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other highly sensitive positions.
ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources at 503.415.6000
We connect people and passengers with the world, drive economic growth, and improve our region's quality of life. Founded in 1891, the Port of Portland is a port district overseeing three airports, four marine terminals and five business parks helping drive economic prosperity and a better quality of life for the region.