Posted: 02-Jun-25
Location: Wheeling, Illinois
Type: Full Time
Salary: $45K-53K DOQ
Duties and responsibilities:
- Event planning for annual events including Run the Runway and conferences.
- Plan and coordinate our Centennial Year festivities through 2026
- Assist the Airport’s Administrative Coordinator
- Manage the airport’s reception desk. Answer incoming calls and greet visitors.
- Process airfield access credentials
- Maintain office supplies and apparel and promotional items
- Provide administrative support to staff as required for research, correspondence, scheduling of meetings, etc.
- Update and maintain airport website and social media sites.
- Become and maintain status as a State of Illinois Notary Public.
- Distribute incoming invoices and mail package deliveries to correct personnel.
- Assist with daily financial tasks e.g. managing credit card charges and statements.
- Manage shipping and receiving.
- Produce mass mailings.
- Other duties as assigned.
Qualifications Desired:
- A positive, upbeat personality to establish and maintain effective working relationships with Board members, supervisors, department heads, co-workers, and the public.
- Proficiency with Microsoft Office and Adobe.
- Illinois Notary Public or ability to acquire
- Three years’ experience in clerical duties in a multi-person office
- Experience with web site updates, social media
- Excellent verbal and written communication
- Ability to complete tasks independently and within
- Familiarity with aviation and the aviation industry is preferred.
Job Information
This is a full-time position expected daily work at the airport headquarters at 1020 Plant Road, Wheeling, IL weekdays 8:00 a.m. to 4:30 p.m. Attendance may be necessary at monthly after-hours board of directors’ meetings and special evening and weekend events. May require local and overnight travel. All airport employees are responsible for responding to emergencies after hours and on weekends as necessary. The hiring range is $45K - $53K DOQ with a generous benefits package.
Application Information
For immediate consideration, please submit a resume and cover letter to careers@chiexec.com. A full job description is at www.chiexec.com. Position open until filled. Any offer of employment will be conditioned upon the successful completion of a pre-employment physical, which includes a drug and alcohol screen. EOE/M/F/D/V